State of the Map 2026/Call for venues/Paris

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The OpenStreetMap France team happily applies to host State of the Map from Friday 28 to Sunday 30 August 2026 in Paris.

The international event of the OpenStreetMap community would be held for the first time in France, the 3rd country in term of volume of contribution.

In 2026, SotM-World would exceptionally replace the national SotM-France.

The local team is well-organised and mature to provide support for an event of this scale.

Team

Introduction video for SotM-2026 in Paris
The core event team gathers contributors living in or near Paris, plus members of the State of the Map France organisation working group:

They are part of the OpenStreetMap France association and can easily mobilize dozens of contributors to help organize the event.

The forum section used to organize every year the Sot̥M-FR will remain the communication channel for local coordination along with a instant messaging group.

Event

Venue

The venue is the Gustave Eiffel University campus way 1091734078, located at Champs-sur-Marne, East suburb of Paris.

On this campus, 3 schools are to co-host the event:

The whole venue is wheelchair accessible.

-> See the map of the places on the campus

Letter of support

The 3 schools wrote this letter of support on the 8th July 2025, officially confirming their will to host the event for next year.

Rooms

The following amphitheatres are already booked:

Building Main amphitheatre capacity Location Picture Comment
Main school building (managed by ENSG / ENPC)
  • Amphi Cauchy, 238 seats
  • Ampli Picard, 100 seats
  • Amphi Navier, 100 seats
 way 39344438 Can be used for the plenary session.

As it's not large enough to host every participant, a live video feed being streamed to the Caquot amphi. There is a permanent video connexion between these 2 rooms. Cauchy amphi can be used all event long a the "main stage"

Bienvenüe building Amphi Bienvenüe, 244 seats way 356043960
Coriolis building (250m from main ENSG building) Amphi Caquot, 400 seats way 260269362

If needed, this other amphitheatre could also be open with extra fees (not included in the current budget):

Building Main amphitheatre capacity Location Picture Comment
Copernic building (managed by UGE) Amphi Maurice Gross, 280 seats way 154155232


Considering the previous SotM organized in Europe (400 attendees in Firenze and 569 in Heidelberg), the expected attendees amount would be approximately between 400 to 650 (our target being 600-650).

Foyer and additional rooms

A large (600 m2) indoor open area is located in the ENSG building near the Cauchy, Picard and Navier rooms. It is usually used to install booths and is located near the ENSG cafeteria.

A large outdoor open area is located just in front of the building.

Additional smaller (school size) rooms would be available too for luggage storage, material and more.

Catering

  • The cafeteria "Chez Jeannine" is located inside the main building, available for both morning and afternoon breaks during the whole event.
  • Midday: the university restaurant node 9125041521 could be exceptionally opened during week-end. Its capacity allows to welcome extra 600 visitors, even during a week day when the students and university personnel is present. The service provider is the university's and cannot be replaced with another.
  • Evening: the Friday evening diner is not yet planned and remain to discuss. We are currently investigating for 2 options: find a nice place near the venue or plan an event in Paris.

Friday and Saturday night event

Night view of the Pont des Invalides and the Eiffel Tower, Paris, France.

Friday and Saturday night event will be facultative (with a dedicated check-box in the registration form). It will be hold in Paris city.

We are currently in negotiation with some venues:

  • Ground Control (see privatizing options) Located 37 minutes from ENSG via local train (7 min walking + 20 min of train + 10 min walking)
  • Café Oz rooftop, Located 40 minutes from ENSG via local train (7 min walking + 20 min of train + 14 min walking), near the Seine river
  • CNAM (see privatizing options) Located 44 minutes from ENSG via local train (7 min walking + 23 min of train + 14 min walking)
  • La Javelle
Other places around Paris Gare de Lyon train station or Châtelet train station remain under consideration.
Night in Le Marais

Accommodation

The venue is located near the local train line, between Paris center and Disneyland Paris. Hotels in the area are more affordable than central Paris.

Hotels rooms around 100€/night can be found nearby along the "RER A" local train line, including 1 hotel within a 5 min walking radius ; 15 hotels within 15 min by train ; a lot of hotels near Disneyland Paris resort at 20 min by train (septembre being a "very low touristic season" according to Disney website) ; a lot of hotels near gare de Lyon train station in the city center of Paris.

It is possible to arrange one or more deals with some selected hotels to book a lot of rooms with a great discount. This includes but is not limited to the IBIS hotel directly located on the campus (110 rooms, 200 persons).

Budget

All prices are VAT incl.

Item 550 attendees 600 attendees 650 attendees Comment
Venue
Venue rental 0 € 0 € 0 € Universities are hosting the event for free
Electric & video technician 6,826.60 € 6,826.60 € 6,826.60 € Mandatory
Security 1,645.60 € 1,645.60 € 1,645.60 € Mandatory
Cleaning 797.63 € 797.63 € 797.63 € Mandatory
Catering
Lunch 36,014.55 € 38,760.15 € 41,505.75 € Midday cafeteria lunches for 3 days
Coffee breaks 29,856.75 € 31,251.00 € 32,645.25 € 2 breaks / day during 3 days, including a waiter
Extra services
Video broadcasting 12,000.00 € 12,000.00 € 12,000.00 €
Live translation 6,000.00 € 6,000.00 € 6,000.00 €
TV host 3,250.00 € 3,250.00 € 3,250.00 € 5 days package, including preparation
TV set 2,500.00 € 2,500.00 € 2,500.00 €
Nursery 1,000.00 € 1,000.00 € 1,000.00 €
Friday evening
Venue* 0 € 0 € 0 € At Ground Control bar in Paris, no dedicated room booked
Catering* 12,100.00 € 13,200.00 € 14,300.00 € 22€ cashless card for every guest for diner and drinks
Saturday evening
Venue* 15,000.00 € 15,000.00 € 15,000.00 € At CNAM in Paris
Catering* 11,000.00 € 12,000.00 € 13,000.00 €
Communication
Logo creation 0 € 0 € 0 € Open community challenge
Graphic design* 2,000.00 € 2,000.00 € 2,000.00 €
Schedule printing* 137.00 € 155.00 € 174.00 € More printing might be needed
Goodies* 11,000.00 € 12,000.00 € 13,000.00 €
Total (euro) 150,128.13 € 157,385.98 € 164,644.83 €
Total (dollar) $175,349.66 $183,826.83 $192,305.16 Change rate 1/1.168 (2025-08-29)

Universities-related budget has been confirmed with the service providers:

  • 3 universities will ENSG/ENPC/UGE for the venue. Extra personal (for security, electricity and cleaning) is required
  • with the unique service provider of the campus CROUS for midday catering, morning and afternoon coffee breaks
  • nursery: not confirmed yet

Video-related budget has been confirmed with K-prod contractor.

* Friday and Saturday events budgets are a preliminary proposal from the venues. Communication budget is also an estimation. A more detailed budget will be provided later, depending on several choices that we need to discuss.

Other special features

Videos

For several years, OSM-FR has been working with K-prod company to film its conferences.

For this event, each conference room will be equipped with

  1. a professional camera on a tripod
  2. 2 microphones for the speakers
  3. a computer connected to a video projector, used by the presenter

A technician will be dedicated to each room. They will therefore record 3 feeds: video, audio and the computer screen (using OBS Studio software) for professional quality videos.

Live feed

All conferences would be live-broadcasted on PeerTube and YouTube, allowing remote participants to watch and replay the conferences.

TV set

A proper live studio will be set up to cover the entire event. The goal is to provide a TV-like broadcast during the event in order to widespread the event outside the current existing community.

1 bilingual journalist and 1 technician would be entirely dedicated to provide a primary live feed and a dedicated setup will be mounted. K-prod company is used to setting up such temporary studios.

This will include

  • live commentaries / active animation to provide full-day broadcast
  • interview of speakers and guests
  • dedicated planned debates and introductions to OSM-related topics, mappers and organizations
PeerTube videos

During the event, the videos would be assembled by K-prod (mixing videos and screen feeds) and published on OSM-Fr already existing PeerTube instance: https://peertube.openstreetmap.fr. A dedicated technician will make sure to publish all recorded video within hours.

As for 2022, 2023, 2024 and 2025, all videos would be collaboratively subtitled in French and English (and potentially more languages).

See for example the result of the recording for SotM-France 2025 : https://peertube.openstreetmap.fr/c/sotm_fr_2025

Live translation

We suggest to leave the choice of every speaker to give a talk either in French or English.

We will organise live French-English / English-French translation. A single room will be equipped with headsets, with 2 translators working live. This option is currently included in the budget. Depending on upcoming budget discussion, we shall consider to live-translate all and every rooms.

This live translation option has already been successfully organised during State of the Map Africa 2019 in Abidjan.

Nursery

We will arrange a baby-sitter during the conferences, with a dedicated room. At least 3 french parents have already confirmed this need. This service will be open to anyone during the registration process to anyone.

Paris city

  • The city of Paris is well known as one of the most LGBT friendly in the world. City center Le Marais neighbourhood is the epicentre of LGBT and night life.
  • Healthcare is free of charge for most of the medical interventions in the public hospitals, even for foreigners.
  • Since 2015 Bataclan terrorist attack, military presence has been reinforced in the public areas, in particular in the capital, applying an ambitious government's anti-terrorist Vigipirate plan. Crime rate is low. It is safe to go out during the night in Paris.
  • The country is considered as sustainable with a Fragile States Index 2022 (FSI) of 28.8 (source). As a consequence, the risk of cancelling the event because of a national issue is extremely low.
Olympic rings in the Place du Trocadéro in Paris

Travel

Paris is a very central place in France with a network of major roads, train lines and major infrastructures.

  • great connections to Europe and the World with 2 major international airports (Roissy CDG, Orly ORY) and low-cost options
  • major train stations with high speed lines to France and Europe (6 stations in Paris, 1 in Marne-la-Vallée Chessy TGV (20 minutes away from the venue), 1 in airport Charles de Gaulle 2 TGV)
  • very dense public transit network (about 20 lines of rapid transit, metro/RER and trams, dozens lines of buses)
  • open to all Europeans without any visa, as part of the Schengen area, also widely open to non-Europeans foreigners (see https://france-visas.gouv.fr for details).
  • large accommodation offer, including Booking, AirBnB and Abritel, more than 1132 hotels in Paris city (source: OpenStreetMap, 16 July 2024) and 1688 in Paris region (source: OpenStreetMap, 16 July 2024)
  • infrastructures were particularly renewed recently as the city and country hosted the 2024 Summer Olympic Games.

Transportation

The venue is 7 minutes walking from Noisy-Champs RER A train station node 195306266.

This station is very well deserved. It is connected to

  1. Paris city center (Gare de Lyon station) within 20 minutes (frequency: one train every 4 to 7 minutes / time range: from 05:15 in the morning to 1ː00 in the night)
  2. Marne-la-Vallée Chessy (Disneyland Paris attraction parc, with a very large accommodation offer) within 17 minutes (frequency: one train every 4 to 7 minutes / time range: from 05:30 in the morning to 00ː45 in the night) with TGV station (and cheaper "Oui Go" fares compared to Paris center)
  3. Charles-de-Gaulle international airport and TGV station within 1 hour and 5 minutes (same frequency and time range, 1 connection in Paris with RER B), Orly international airport (1 hour with 1 connection in Paris with Metro 14)

State of the Map France [SotM-FR]

SotM-FR 2025 group picture
SotM-FR 2025 retrospective video
OpenStreetMap France organizes each year since 2013 (except Covid years) the State of the Map France event which brings together approx. 300 persons.

Latest editions

Organisation

The event is traditionally held in Universities or high schools over 3 days.

  • 2 days of conferences (Friday - slightly more professional-oriented ; Saturday - slightly more community-oriented)
  • 1 day of free activities and common workshops (Sunday)
  • social events (Friday/Saturday evenings) and informal gatherings (Thursday/Sunday).

The conferences are distributed over 4 or 5 parallel tracks, depending on constraints.

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